Description

Architecture 00 are looking for an energetic and proactive colleague to join our team in London as maternity leave cover for our Studio Manager. Your role will be to support the day-to-day admin and operations of the 00 studio in Hackney.

This is a fantastic opportunity to join our collaborative, passionate dedicated team of 14 architects and designers. Our friendly and supportive studio is a great place to develop skills and gain in confidence and experience in office management. You will be supported in your role by our team of Directors as well as by external bookkeeping and accountancy roles.

As an Equal Opportunities Employer, we actively encourage people from a variety of backgrounds to apply for this role. We believe a diverse range of voices, experiences and skills help to inform, enrich and develop our working practices.

FTE 0.8 - 1.0

Location Hackney, London

Contract Type Fixed-term (10 months)

Start Date October 2026

Recruitment Timeline

We aim to conduct interviews in early September, with the successful candidate starting in the role in early October; if you will need to give notice in your current position, please submit your application in adequate time to allow for an October start date.

Responsibilities

Studio and Facilities

Coordinating our studio and creating a positive environment for our staff and subtenants to work in
Being the first point of contact for the organisation – greeting visitors, receiving and screening calls, and monitoring the info@architecture00.net email inbox
Collection and distribution of post
Work with the team to ensure the general office, kitchen and all areas of the studio are kept clean and tidy
Ordering office and kitchen supplies ensuring these are always fully stocked
Liaising with the building manager regarding any office repairs, building works and security matters
Ensuring company insurances are renewed and up to date
Organising in-house lunchtime presentations and office events
Scheduling meetings and taking minutes when required
Monitoring office cleaning
Maintaining office policies and procedures, including H&S policies, and making sure they are observed by staff
Managing office subscriptions, accreditations and membership renewals
Manage the office and tenancy arrangements including rent, business rates and utilities
Managing subtenants of the office

Responsible for new starter onboarding, issuing contracts, references, right of work etc
Supporting recruitment to individual posts including the creation of job descriptions and adverts, ensuring they are distributed using the appropriate channels and coordinating interviews
Recording sick and annual leave and communicating any associated changes to monthly payroll
Maintaining confidential electronic employee files and records
Coordinating staff reviews including issuing and archiving forms and coordinating meetings
Supporting the wellbeing of staff members

Liaising with IT support provider as required
Purchase new equipment as advised by the team
Recording office software licence information
Managing company IT user accounts

Finance

Accurately recording expenditure and filing invoices
Managing spend on company credit cards
Ad-hoc finance duties as and when required
Supporting on processing payroll

Comms and Marketing

Adding news posts to the website
Updating the website with new project pages, writing copy and adding press photos
Monitoring awards deadlines and supporting on submissions

Project Administration

Filing, record keeping and document management
Responsible for regular monitoring and managing of tender portals (online portals which advertise potential new work)
Responsible for maintaining the tender tracker
Supporting on tender responses – providing relevant practice information
Keeping abreast of upcoming bid deadlines and supporting on submissions

Other

Any further general or administrative tasks reasonably requested

Knowledge and Experience

Essential

Multi-tasking and time management skills
Good communication skills
Attention to detail
Strong digital literacy
Proactive attitude
Administrative or operational experience
Ability to work under pressure and to prioritise workload accordingly
Available to start in October 2026
Right to work in the UK
Multi-tasking and time management skills
Good communication skills
Attention to detail
Strong digital literacy
Proactive attitude
Administrative or operational experience
Ability to work under pressure and to prioritise workload accordingly
Available to start in October 2026
Right to work in the UK

Desirable

Relevant experience of office management for a similar size organisation
Experience working in an architecture practice or similar creative environment
HR experience
Adobe InDesign
Squarespace

Why Work with Us

We are a friendly, collaborative and supportive small team based in central Hackney. As part of the studio, you will benefit from:

A sociable and welcoming studio environment
An open and collaborative culture, where everyone is encouraged to contribute
Weekly studio lunches, taking turns to cook and eat together
Opportunities for training and professional development
Flexible working patterns within a primarily studio-based role
Enhanced annual leave

How to apply

Please submit your application by email with 00_Studio Administrator in the subject line, including:

Comprehensive CV
Short cover letter – no more than one page of A4 – explaining your ambitions in the role, skills, and experience. Please tell us which aspect of the role you feel resonates most with you or your previous experience!
Indication of full- or part-time preferred

Applications received after 4th September 2026 may not be considered.

Architecture 00

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Studio Administrator [Maternity Cover]