Design South East is hiring a design review panel coordinator to join its team in London.

Salary: £25,500 to £35,500 per annum

Contract: This is a six-month full-time fixed term contract. We are open to part-time and/or flexible working patterns, subject to an office presence as noted below. There is potential for this to become a permanent role.

Start date: April 2025

Location: Being able to work together supports our collaborative team culture, and you will be working for a minimum of one to two days in our central London office but able to work from home at other times.

Leave: 25 days annual leave (increasing to 30 days after one year) and statutory holidays (both pro-rata for part time).

About Design South East

Design South East is a not-for-profit consultancy that provides independent advice to planning authorities, design professionals, landowners, developers and local communities.

We work across London, the South East and the East of England, with a hub in London. We work with a network of around 200 experts from a variety of built environment disciplines who form our expert panels comprising the leading practitioners and thinkers in their fields. We harness their passion and knowledge and direct it to the knotty problems of growth and place-making that many communities are facing.

More information can be found on our website.

The role

With recent growth in our workload this is an important and exciting moment to join Design South East. You will be project managing design reviews and workshops, working closely with our design advisors and design panel members; our network of expert professionals drawn from the built environment sector. The role requires you to liaise with a wide range of stakeholders, including local authorities, design teams, planning consultants and client bodies to ensure the effective and efficient delivery of our work. You will divide your time between communicating with our clients and stakeholders and preparing agendas, coordinating information flows and project managing the physical or online delivery of our services.

Key tasks

work closely with our design advisors to plan, coordinate and manage the delivery of our design review sessions, workshops and charrettes
provide project management of long-term contracts and major projects, maintaining accurate records, preparing for client meetings, and assisting with client reports
liaise with our local authority clients and event participants to successfully coordinate events and ensure that all participants have the information they need and receive an efficient, high-quality service
proofread reports and other documents before they are issued
maintain accurate records in our CRM system, researching and entering data on key organisations and contacts and keeping data up to date and GDPR compliant
maintain our digital filing system, including setting up new project folders
compile monitoring information and contribute to the planning and delivery of our annual reviews of our design review service
coordinate online surveys for to track the impact of our work, ensuring surveys are issued promptly, chasing responses and collating the results
work with the Head of Operations to help to maintain systems and support contract and financial administration
carry out any other reasonable duties as required by your manager

About you – skills and behaviours

an interest in design, the arts and/or the built environment is desirable
proactive, driven and outcome focused
highly organised, with an attention to detail and ability to meet deadlines
highly motivated and a self-starter, with a willingness to take ownership of projects
happy to work independently on a project, or to team up with others
ready to solve problems and identify appropriate solutions

Knowledge and experience – project management and coordination:

you will have proven strong project management skills
you will have attention to detail

Communication:

you will have good writing skills
you will be an excellent communicator with good people skills, able to confidently contact people outside of the organisation

Teamwork:

you will have experience of working autonomously but also as part of a team, with a willingness to contribute to team discussions
you will have some experience of working on projects that bring together different disciplines and stakeholders

IT:

you will be a confident IT user, proficient in all MS Office applications and familiar with CRM systems

We will offer opportunities to continuously develop your skills and knowledge and provide for career development within Design South East.

How to apply:

Please send the following to team@thehrhub.co.uk with ‘Design South East – Design Review Panel Coordinator’ in the email subject:

a cover letter explaining your motivation for applying and describing how you meet the specific requirements of the role as set out above (500 words max)
an up-to-date CV (max 2 pages of A4)

The deadline for applications is 12:00 noon on 7 April 2025.

Equal opportunities

DSE is committed to equal opportunities, and we value the diversity of perspectives that people from different backgrounds bring to our work. We positively encourage applications from eligible candidates regardless of age, disability, gender identification, ethnicity, marital status, pregnancy and maternity, race, religion or belief or sexual orientation.

Apply via the ‘apply for job’ button below.

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Design Review Panel Coordinator