Fairfield University is a co-educational, comprehensive Jesuit university with a 200-acre campus located along the scenic shoreline community of Fairfield, CT. The University is comprised of approximately 3,500 undergraduate and 1,200 graduate students pursuing degrees within 5 schools: The College of Arts and Sciences, The Charles F. Dolan School of Business, The School of Engineering, The Marion Peckham Egan School of Nursing and Health Studies, and School of Education and Human Development. As an expression of our Jesuit, Catholic mission and identity, Fairfield embraces a liberal humanistic approach to education, encouraging critical thinking, cultivating free and open inquiry, and fostering ethical and religious values.

Job Description:

Department: Meditz College of Arts & Sciences Dean’s Office

Primary Work Location: Fairfield Campus

Direct Supervisor: Director of Operations and Budget Manager

Basic Function:

Assist the College of Arts and Sciences Dean’s Office by providing administrative support with specialized projects; manages the process for adjunct contracts for the College of Arts and Sciences; assist with the management of annual catalog updates; performs office-related operational functions; and provides assistance in special projects and/or events.

Unusual Work Conditions:

Education, Certification, License, and Experience Requirements:

Education: Associate Degree or higher preferred or equivalent office experience

Experience: A minimum of 5 years of office experience is required. A strong ability to work and communicate with others is essential, requiring well-developed interpersonal, organizational, and problem-solving skills with strong customer service and attention to detail. The ability to work independently and carry tasks through to completion. To plan and anticipate yearly workflows and work closely with Chairs and Directors, as well as the Dean’s Office. Proficiency with Microsoft Office (including Excel, Word, and Outlook), as well as an aptitude for learning new systems and tools.

Essential Functions:

Manages the College of Arts and Sciences Adjunct Contract Hiring Process. This involves:

obtaining adjunct teaching loads for fall and spring semesters through department chairs and/or department coordinators for all College of Arts and Sciences undergraduate and graduate programs
communicating and providing guidance to department chairs, department coordinators and adjunct faculty to obtain adjunct teaching loads for fall and spring semesters
onboarding of new adjunct faculty—collecting required documentation for new adjuncts, updating pertinent information into our Workday system
generating contracts, requesting payroll, and initiating workflows through the University’s Workday system
creating adjunct reporting as needed, including number of sections and compensation

Manages Academic Catalog Revisions for Meditz College.

This involves:

copying the current catalog content into editable Word documents for department review
reaching out to department chairs and program directors to request updates and edits
submitting and monitoring ITS tickets to the Registrar for any course updates
entering content edits into CLSS for each assigned page

Manges Summer Housing for Student Research Opportunities. This involves:

soliciting faculty requests, organizing roommate requests, maintaining current information on programs, identifying student participation, and working with the Office of Conference and Event Management regarding fees and dates of stay.
Work with the Director of Operations and Budget Management on available budget and payments for summer housing

Provides general office support. This involves:

drafting of committee minutes for the Arts and Sciences Curricular Committee
support director of Interior Design
front office coverage/support as needed

Participates in the professional development of the College of Arts and Sciences. This involves:

communicating effectively with the College Deans concerning pertinent program, departmental and University matters
promoting an image of efficiency and courtesy consistent with the University mission
participating in staff meetings as requested
supports the Individually Design Major once a semester meeting minute

Work Schedule:

12-month role
Employee Type: Non-Exempt (Hourly)

Applicable to all positions:

Performs such other duties, responsibilities, and activities as required by supervisor and as departmental/University needs indicate.

Category:

Academic - Staff

Performs such other duties, responsibilities, and activities as required by supervisor and as departmental/University needs indicate.

*Disclaimer

The above information indicates the general nature and level of work performed by employees within this classification. It is not designed to contain and should not be interpreted as a comprehensive inventory of all duties, responsibilities, activities, and/or qualifications required or expected of employees assigned to this job. Duties, responsibilities, and activities may change and new ones may be assigned at any time, with or without notice.

All offers of employment are contingent upon a satisfactory background check.

Fairfield University provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Load a resume or CV first, then upload supporting documents including a cover letter at the bottom of the third page under the "My Experience" section where it says to upload a Resume/CV. You will be able to upload up to 5 other documents in this section. You will be unable to edit your application, so please have all documents available before applying. Faculty Positions : If you need to upload more than 5 documents, please either combine them to upload or email the additional documents to the applicable contact in the job description. Staff positions : If you need to upload more than 5 documents, please either combine them to upload or email them to hr@fairfield.edu

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