Stockwool is seeking a practice administrator to join its team in London.

We are looking for an enthusiastic and capable assistant to join our busy Practice in a varied administrative role. Supporting the Practice Manager with the day-to-day running of the practice, the role will encompass operations, marketing and the demands of a fast-paced and professional creative office. You should be able to remain calm in a pressurised environment.

With excellent verbal and written communication skills, you will have a professional, cheerful ‘can-do’ attitude and bags of common sense. You should have a proactive approach, an eye for detail and be digitally confident.

Your duties will be wide-ranging and will include:

supporting the practice manager with all aspects of administration, development and management of our office systems
manage our reception, including the switchboard, guests and meeting rooms
stock check, ordering and price reviews of office supplies, OS maps, etc.
first point of contact for office-related queries and maintenance, and coordination with office management and cleaning companies and suppliers
organise and log internal training – including CPD and Practice meetings
co-ordination of recruitment and induction processes
assisting with the purchase ledger and credit card reconciliation
coordination with and support to the external IT support company
data protection compliance
supporting with updating our social media channels and staff SharePoint ‘Homepage’ and associated sites
supporting with bid information and award submissions
supporting with presentations and internal documents
ensure our logo and brand identity is used correctly across all documents and platforms

You should have proficiency in Microsoft Office. A knowledge of Adobe creative suite and graphics experience is desirable and a creative background, experience working in a creative environment, or an interest in art, design, and Architecture is advantageous.

Candidates must have the right to work in the UK.

Ideally, you will have a minimum of a year in a similar role. We are open to applications from those wishing to work a minimum of three days per week, with potential for those with less experience working up to five days.

We expect this role to be office-based at our serviced offices in Haggerston. Please send your CV and cover letter stating the job title as the subject.

Stockwool

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