Levitt Bernstein is looking for a practice manager to join its team in London.

Levitt Bernstein is an award winning, design-led architectural practice with based in London, Manchester and Ireland, working on a broad range of projects across housing, arts, education, health and commercial sectors.

Many of our staff are involved in the industry more widely, contributing to debates, undertaking research, speaking at events and writing articles.

Levitt Bernstein is a well-established, highly regarded and dynamic place to work.

Our studio culture also includes regular socials, wellbeing activities, outreach opportunities and parties.

We are looking for a confident and proactive practice manager to support the smooth running and effective management of the practice.

It is a wide-ranging role, including HR, facilities management across the practice, health and safety, overseeing front of house, support to the senior management team, as well as other practice wide duties.

Occasional travel to our Manchester studio will be required.

The role is studio based, in our London studio.

We are looking for candidates who are looking to work part time hours, ideally 32 hours across four to five days a week.

You will have excellent communication skills, an attention to detail and the ability to work to tight deadlines.

Previous HR and facilities management experience required.

A creative background is desirable.

Further details about the role are

HR:

coordinate and oversee most aspects of HR
coordinate staff appraisals
manage recruitment processes
oversee onboarding and induction process
manage staff training, including any study tours and mentor programme
monitor and maintain all staff records
obtain external advice where necessary to update policies or documents re. employment law changes, or to inform HR decisions
coordination of SWAG (Staff Welfare Group)
coordination of Equity, Inclusion and Diversity (EDI) initiatives
assist head of finance with payroll

Studio facilities management:

oversee the general operation, maintenance and presentation of the London studio and provide support to the Manchester studio as needed
manage building and maintenance contracts, ensuring planned maintenance, repairs and supplier services are delivered effectively
administer utilities, cleaning, recycling, office supplies, kitchen provisions and other supplier relationships
maintain fire and security systems and procedures
support health and safety across both studios
work with the health and safety director and associate to review general and fire risk assessments
support with workstation assessments and include relevant H&S information as part of staff inductions
organise internal moves and workspace changes, and any office moves
ensure any defects or building issues are identified and resolved promptly
reception duties including answering telephones, directing calls, manage all post and managing the reception inbox

Support to directors:

report to weekly directors meetings, quarterly executive board meetings, EOT board meetings and other meetings, as required
produce quarterly HR and facilities reports to directors exec board meetings and to EOT board meetings
attend senior management team meetings as necessary

Other:

overseeing of non-finance creative support team
overview of project procedures and filing
retrieval from and maintenance of remote records archive
prepare and manage facilities, HR and welfare budgets

Skills and experience:

basic knowledge of employment law and HR processes preferable
strong organisational, communication and interpersonal skills
experience coordinating or managing facilities, operations or front of house activities
working knowledge of health and safety in an office or studio environment
proficient in Microsoft Word and Excel; proficiency with InDesign is an advantage
experience of overseeing a small team
interest in architecture or the creative industries

Personal attributes:

professional, personable and approachable with a proactive attitude
organised and methodical, able to multitask and balance priorities
detail driven with high standards for presentation and accuracy
hands on and practical, willing to get involved in the day to day running of the studio
able to work discreetly and handle confidential information responsibly
confident, reliable and self motivated
value led and aware of social, ethical and workplace responsibilities

If you are interested in working for a design-led organisation in a stimulating and sociable environment, please send your CV, covering letter and salary expectation, for the attention of Nancy Edwards, jobs@levittbernstein.co.uk.

Levitt Bernstein is committed to promoting equality, diversity and inclusion and welcomes applications from all members of the community.

No agencies.

Levitt Bernstein

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Practice manager