The Light Lab is seeking a studio manager/team assistant to join its team in London.

The Light Lab are specialists in custom architectural lighting solutions, with a growing portfolio of projects across the globe. We’re looking for a proactive and highly organised studio manager/team assistant to play a key role in the smooth running of our Shoreditch studio. This is a continually evolving role that requires organisation, flexibility, resourcefulness, and problem-solving skills. Acting as the central support across the office and production team, you’ll be the first point of contact for visitors, suppliers, and clients, while providing hands-on assistance across operations, logistics, marketing, HR, and team admin. It’s a fast-paced and varied position that would suit someone confident juggling multiple responsibilities and keeping things running seamlessly behind the scenes.

Key responsibilities

Studio management:

act as first point of contact for all calls, emails, deliveries and visitors
maintain a clean, organised, and professional studio, meeting room, and kitchen environment
manage office supplies, stationery, utilities, and IT systems, liaising with service providers and building management as needed
oversee upkeep and maintenance of the office space, coordinating cleaners, repairs, and contractors
ensure compliance with health and safety regulations, including fire safety, first aid, and risk assessments
help organise internal and external events, including team socials, client functions, and studio presentations

Team and project support:

provide day-to-day assistance to the production and project teams
support creation of client documents, manuals, and technical submittals
maintain sample library and showroom, tracking sample boxes and logistics
assist with project folders, CRM updates, and general database management
liaise with clients, suppliers, and contractors as needed

Marketing support:

assist the communications manager with social media, website, and digital content
support the creation of promotional materials, articles, and presentations
help organise project photography/video shoots and maintain content libraries

HR and people support:

assist the operations manager with HR administration
support job postings, interview scheduling, onboarding, and training coordination
maintain accurate employee records and assist with policy updates

Finance and operations:

support insurance renewals and company fleet admin
track budgets for studio supplies, events, and other operational costs
monitor shared office inboxes and respond or forward as required

About you:

at least one year of experience in an office or studio support role, ideally within a creative or design-led environment
highly organised, proactive, and able to multitask with confidence
fluent in written and spoken English, numerate, with excellent communication skills, and strong common sense
team player with a “can-do” attitude and willingness to take ownership
proficient in MS Office, with experience in Adobe InDesign/Photoshop, and CRM systems beneficial

Salary range £28k to £38k+ dependant on experience

Interviews will take place from mid-October, with a flexible start date for the right candidate.

Email ellen@thelightlab.com to apply.

The Light Lab

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Studio Manager/Team Assistant