Posting Details
Position Information
Position Title
Assistant Project Coordinator
Position Type
Limited-Term
Job Number
SA83324
Full or Part Time
part-time 30-39 hours weekly
Fair Labor Standard Act Classification
Non-Exempt
Anticipated Pay Range
$22.00 - $26.00
Pay Range Information
Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.
Position Summary Information
Job Description Summary
Supports the Campus Planning and Design team on various space planning, capital and renovation projects. Supports the planning and coordination of project tasks, scopes of work, timelines for assigned projects, and project budgets. Supports the management of projects, in coordination with divisional directors, project managers and third-party service providers such as design firms, consultants, contractors, and construction managers. Focuses on service delivery, timelines, and campus client’s satisfaction. Supports the planning and capital project management teams as needed.
Responsibilities
Project Management Support
- Support management of planning, capital, and renovation projects. Assist in development of documentation, including project narratives, dashboards, budgets, schedules, financial projections, and other reporting and managing documents
- Assist in the preparation of project scopes of services, agreements, and contracts.
- Support the coordination of the selection of architects, contractors, and consultants appropriate to project types and scopes.
- Support the execution of Requests for Qualifications and Requests for Proposals.
- Support the completion and/or amendment of contract agreements with awarded external consultants, architects, contractors, vendors, and other professionals in collaboration with the Office of General Counsel and Risk Management.
Research, Coordination, Monitoring, Documentation
- Assist in researching technical solutions regarding matters of campus design, planning, development, entitlement, and capital construction projects during all project phases.
- Assist in the coordination of document reviews by the appropriate and relevant campus departments.
- Maintain project documentation in a timely and highly organized manner.
- Support coordination of internal approvals from appropriate parties as required.
- Support the preparation and distribution of reports to appropriate personnel as required. · Coordinate project closeout documentation as assigned.
- Assist in projects involving occupant relocations and move-ins.
- Assist in the advancement of the campus accessibility and sustainability goals and objectives.
Quality Control and Standard
- Assist in the development and refinement of design and construction guidelines and standards for buildings and campus design elements
- Assist in conducting quality control reviews of project documents.
- Assist in the development and updating of documentation related to department project management standards, administrative procedures, and reports.
- Assist in the development and updating of documentation related to architectural and interior design standards.
- Support appropriate architectural quality and design excellence.
Required Qualifications
Education:
- Bachelor’s degree, with preference for degree in Architecture, Construction Management, Project Management, Interior Design, or a related design or production field or equivalent work experience.
Professional Experience: ·
- One (1) year of experience in a combination of design, project coordination, space planning, production, construction management, and/or contract and budget tracking, preferably in institutional projects
- Technical skills in drafting and project management software (e.g., SketchUp, AutoCAD, Bluebeam, SmartSheets, and related programs).
Additional Qualifications Sought: Knowledge, Skills, Abilities
- Knowledge and experience in the design, development, and coordination for capital projects. · Strong time management skills.
- Ability to track project budgets and timelines.
- Ability to support project management processes.
- Ability to effectively prioritize assigned tasks.
- Ability to communicate effectively in both verbal and written form to convey ideas, and facts.
- Ability to work in a collaborative, team-based and fast-paced environment.
- Ability to support a mission and strategic vision.
Desired Qualifications
Special Instructions to Applicants
Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.
Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis.
The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.
Minimum Number of References
2
Maximum Number of References
3
Pre-screening Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
- Required DocumentsResume
Optional Documents
