Project London is hiring a procurement assistant to join its team in London.

We are an award-winning architectural and project management studio specialising in high-end residential projects. From concept to completion, we deliver exceptional results for discerning clients. With a strong pipeline of upcoming work and turnover up more than 90% year-on-year, we are seeking a highly organised and commercially-minded Junior Procurement Assistant to support the studio at this pivotal time in our growth.

Key responsibilities:

support the team in sourcing new suppliers for materials, furniture, and design elements
obtain and compare quotes, ensuring competitive pricing and quality alignment
form relationships with trade suppliers and negotiate trade discount
assist in supplier relationship management, handling queries and tracking performance

Order processing and tracking:

schedule and finalise orders and deliveries of hard and soft finishes for projects
create and manage purchase orders (POs), ensuring accuracy with project requirements
track and update the delivery schedule, proactively flagging any potential delays
liaise with suppliers to ensure all goods are delivered successfully to site
assist the design team in re-specifying items that are out of stock or on long lead times

Inventory and cost control:

monitor and maintain inventory records, liaising with the project team on material requirements
track orders, invoices, receipts, and payments to ensure procurement accuracy
assist in cost control and budget tracking, identifying discrepancies and reporting them promptly

Site and logistics coordination:

liaise with sites to confirm deliveries and check for any breakages or missing items
action returns and track refunds, organising any replacements or additional items
provide feedback to the design and site teams on lead times and deliveries

Documentation and administration:

maintain detailed procurement records and documentation
verify that invoices align with purchase orders before processing for payment
support with procurement reporting for internal reviews and project meetings

Required qualifications and skills:

one to three years’ procurement or purchasing experience in a design, architectural, or construction-related industry
proficiency in Microsoft Office (specifically Excel)
experience in transport and/or logistics advantageous
strong negotiation and communication skills
ability to prioritise tasks
highly organised with excellent attention to detail
fluent in both written and spoken English

Why join us?

competitive salary, based on experience
hybrid working: three days in-studio, two days remote
25 days of annual holiday plus all bank holidays, and office closure over the Christmas break
discretionary annual bonus
opportunity to work on prestigious, high-end design projects
design-led studio with ambitious plans for growth
be part of a talented and friendly team where your contribution really counts

Project London

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Procurement assistant